Receptionist (Ref. 6101/R/ESS/CY)

ICAP Executive Search & Selection is partnering with a leading Global Technology Organisation to recruit a Receptionist for its Nicosia offices. This is a key front-office role, offering responsibility, visibility, and exposure within a dynamic, international environment.

Receptionist (Ref. 6101/R/ESS/CY)

Duties & Responsibilities:

• Ensure the professional and efficient operation of the reception area, in line with internal policies and safety procedures, including visitor access management.
• Act as a central point of contact for visitors and employees, providing guidance, support, and information as required.
• Manage meeting room bookings and support the coordination of on-site meetings.
• Handle incoming calls, messages, and enquiries, including international call coordination, in accordance with company protocols.
• Oversee incoming and outgoing correspondence, including mail and courier services, ensuring accuracy, timely distribution, and cost control.
• Coordinate facilities-related activities, including maintenance services, cleaning, security systems, and building-related supplies.
• Prepare and manage purchase orders for facilities, consumables, and recurring services, liaising with suppliers and internal stakeholders as required.
• Register new suppliers in the ERP system and support annual supplier contract renewals.
• Coordinate compliance-related activities, including fire drill and medical training programmes, in line with regulatory requirements.
• Liaise with suppliers regarding payments, cheque collections, and administrative follow-ups.
• Maintain accurate records and documentation, including invoices, payment vouchers, and receipts.
• Provide cross-functional administrative support when required, including temporary coverage for colleagues during planned absences.
• Support visa processing and travel documentation for employees and international visitors.
• Coordinate international and local shipments, including preparation and collection.
• Support basic accounting-related processes, such as invoice circulation and daily payment documentation.
• Manage the collection and scheduled submission of health insurance claims to the insurance provider.
• Raise purchase orders for other departments as required (e.g. technology supplies, professional services, training, tax- and visa-related services).

Requirements:

1. High school diploma or equivalent; a degree in Business Administration, Marketing Hospitality, or any other field.
2. At least 1-2 years of relevant experience in a similar role, ideally within a corporate environment or service industry.
3. Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
4. Familiarity with ERP systems for purchase orders and vendor coordination.
5. Knowledge of handling switchboards and telephone systems.
6. Excellent verbal and written communication skills in both Greek and English.
7. Detail-oriented with the capability to manage bookings, mail, and courier services accurately.
8. Experience handling general administrative duties such as filing invoices, payment vouchers, and receipts.
9. Flexibility to provide cross-departmental support when necessary.